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Financial Responsibility
Financial
Procedures
In order to insure proper credit of payments, we ask that you do the
following:
- Please
keep payments separate.
Payments should be made on separate checks for tuition, BASC,
fund-raisers, lunch, etc.
Combining payments into one check is a bookkeeper’s
nightmare.
- Please
make sure you memo what your check is for in the bottom left corner to
insure that it makes it to the proper place should it become detached from
your paperwork.
- Do not
place multiple payments into one envelope which you have earmarked for a
particular direction, i.e., BASC, lunch and tuition are all in an envelope
marked “Tuition”.
- Do not
leave payments on the office desk or counter when someone is not
available. Payment should be
placed directly into the file folder up on the wall marked
“tuition” or given to Sr. Moe or Patty.
- Remember
that tuition payments are due on the 1st of each month and will
be considered late on the 11th of each month. This gives everyone a 10 day grace
period to get their payments in on time. Should the 10th fall
on a week-end or holiday, the last day of accepted payment, before late
fees are attached, would be the first school day following that week-end
or holiday. This includes any
late deliveries made by your children or late deliveries by the U.S. Mail. If your payment is postmarked on
the 10th and we receive it late, it will be considered on time.^
Collections from Divorced and Separated Families
Divorced
and separated parents of a St. Clare student will select and inform the Principal
and/or Administrative Assistant of the one parent to be the
single-point-of-contact for St. Clare School, responsible
for financial matters associated with their child’s attendance at St. Clare
School. The school will accept payment from a
designated responsible parent, not split payments from the father and the
mother. Financial matters intended
to be addressed by this policy include, but may not be limited to: registration
fees, tuition payments, hot lunch fees, BASC fees, fundraising, PIP, field trip
fees, library fines, etc. Both
parents will sign-off on a form designating the responsible contact. This arrangement is intended to
streamline the communication on financial matters between the student’s
family and St. Clare School.^
Insurance
Student Accident Insurance will be provided for all students. ^
Requests for Money
Our school makes every effort to keep requests for money to a
minimum. You can expect, however, occasional
requests to come home for money for field trips, collections (money or items)
to help the needy, etc. All appeals
for money or donations of any kind must be cleared through the principal. All money collections must go through
the school, and therefore, checks must be made out to St. Clare School.^
Tuition Payments
and Delinquent Tuition Policies
Single
parents have sole responsibility for seeing that tuition is paid in full. In other words, if tuition for a child(ren)
comes from more than one source, it is the designated parent’s
responsibility to see that tuition is forthcoming and paid on time each
month. The school sets up and
monitors one account per family, not per source of who is paying. All NSF checks will be assessed a $40 late fee.
After a third returned check is received from any one family, we will
require that all future payments be made by money order or cashier’s
check.
If
tuition is not received by the 10th of the month, a letter is sent
as a gentle reminder. A late fee of
$30 will be assessed at this time.
If tuition is not received six working days from the postmarked date,
another letter will be sent stating the date for withdrawal if an agreeable
payment plan has not been offered and accepted. The school relies on consistent tuition
collection in order to pay bills and make payroll. We appreciate it when you make the
school a priority in paying bills.
Not receiving payment on time because a child neglects to deliver it to
the office or Administrative Assistant will still carry a late fee.
All
parents with outgoing eighth grade students must have their final tuition
payment, daycare and any outstanding fees turned into the office no later than
May 30, 2008. This will allow us to
clear all books before graduation.
If payment is not received by that time, we will retain your
student’s report card and standardized test score results until all fees
are satisfied.
Any
money received for the following year’s registration process will be applied
to any delinquent tuition first at the time the money is received.
Please
use the tuition coupon booklets to keep track of your payments. You will note on the front of the
booklet the total tuition owing, and you will also see the monthly tuition we will
expect from you. If you have any
questions, please contact Patty, the Administrative Assistant, at 244-7600.^
FACTS and Tuition Aid
Tuition aid may be available to all registered Catholic families who
cannot pay the full tuition cost.
There are two sources for tuition aid: the Archdiocesan Education Fund
and the St. Clare School
tuition aid program. This last
source is generally funded solely through the Adopt-A-Student program sponsored
by St. Clare parish and school. At
the time of registration in the late winter, parents may request a FACTS
application form. FACTS Grants and
Aid Assessment is a third party who determines a priority list of needs based
on confidential financial information provided by parents to this
organization. Notification of
tuition aid is usually provided by late May. Given available funds by the Archdiocese
and school, as well as the number in need requesting aid, the Finance Committee
will make the final determination of tuition grants. All information is kept in the strictest
confidence. Anyone requesting
tuition aid must complete the FACTS application form and submit it to them by
the stipulated deadline. ^