ST CLARE SCHOOL 2006-2007

PARENT INVOLVEMENT PROGRAM (PIP)

RULES & GUIDELINES

 

Strong parent involvement and the spirit of the community among families are two of St. Clare’s many strengths.  PIP provides important and enjoyable opportunities to be involved in your child’s education.  The sharing of your time and talents creates for your whole family a unique and positive connection to other school families who share your commitment to quality education, faith development and the nurturing of the whole child. 

 

In addition, parental involvement in fund-raising, CYO coaching, landscaping, teacher support and so many other areas allows the school to minimize tuition increases while still providing a rich educational environment.

 

St. Clare’s PIP Program requires each family to volunteer at least 30 hours per year (15 for single parents), or to pay a $200 ($100 for single parents) PIP fee.  *Families are assessed the fee at registration.  The Parent-Teacher Council (PTC) refunds the fee upon fulfillment of the 30 required hours, if you request the refund.  We ask parents to record hours via the honor system.  Please submit record sheets to the PIP Coordinator, Becky Julien, via backpack when you reach 30 hours, or by May 30th.  The parent involvement year runs from June 1 to May 31st.  There are no carryovers from year to year, and all 30 hours must be completed to be reimbursed.  The Parent Teacher Council will issue your PIP refund check upon confirmation and review of this information and have a check ready within 30 days after you request reimbursement. 

 

Any reimbursement not requested by May 30th will NOT be refunded.

 

*Single parents are required to volunteer at least 15 hours per year, or pay a $100 PIP fee.  Single parents are defined as those having no spousal support, either in finances or in the raising of the children.  Divorced families, where both parents are taking part in the upbringing and finances of the child/ren, are considered two- parent families and will be subject to the same guidelines and rules of two-parent families.  Final determination of who is a “single parent” will be at the discretion of the principal.

 

(Important note: Most of our parents give more than 30 hours!  Many even volunteer their 30+ hours and then still waive part or all of their $200 refund as a special and much appreciated contribution to the school.  Please indicate to us if you are able to help in this very special way on your record sheet)

 

Activities that DO NOT count toward PIP hours:

Attending PTC meetings                                                    Chaperoning for field trips

Attending Back-To-School Night                                       Helping with Field Day

Attending Parent-Teacher Conferences                            Parish Activities beyond 10 hours/year

Helping solicit Fitness Challenge sponsors                         

Coaching for club sports/scouts/non-school sponsored clubs

 

FAMILY FUNDRAISING PROGRAM RULES GUIDELINES

It is also required that each family raise a minimum of $600 through the school’s fund raising events. (See below for single parents*) The objective of the Family Fund Raising Program is to clarify the minimum fund raising responsibility of each family and to achieve a more equitable distribution of the fund-raising burden.  Most school families have supported fundraising efforts by doing their share and more.  For these families, the requirement will prove inconsequential.  We need families that are already going above and beyond to keep doing it!  In addition, we need families who have not ordinarily participated to do their fair share. 

 

Each year school families raise over $150,000 to help cover teacher salaries and basic operational costs.  If each family raised or donated $600 we would reach our goal, however clearly this figure must be considered a minimum or we will experience a serious shortfall.

 

* Single parents are defined as those having no spousal support, either in finances or in the raising of the child.  Single parent family fundraising requirement is a minimum of $300.   Divorced families, where both parents are taking part in the upbringing and finances of the child/children, are considered two-parent families and will be subject to the same guidelines and rules of two-parent families.  Final determination of who is a “single parent” will be at the discretion of the principal.

 

WAYS TO ACHIEVE THE FAMILY FUNDRAISING GOAL:

PROGRAM  & PERCENTAGES OVERVIEW:

 

Each family will be responsible to achieve a minimum of $600 in fundraising.  This $600 minimum is called your Family Fund Raising Requirement and may be achieved as follows:

 

  • FITNESS CHALLENGE PLEDGES:    (100%) goes towards your goal because everything we take in is PROFIT!  They are superb examples of high-dollar fundraising with low people power demands.  We need to do all we can to keep these events positive and profitable.  Each student will be encouraged to secure at least $110 in pledges. (This donation is tax deductible!)

 

  • SALLY FOSTER SALES:  (50%)This is included because of the extraordinary profit margin.  This is a project with exciting growth potential! (40%) of all magazine sales, which are included in Sally Foster this year, will go toward your family fundraising goal.

 

  • SCRIP PURCHASES:  (5%) SCRIP is included because it’s the easiest money around!  With very little effort, everyday purchases can help the school in a big way.  This is the fundraiser with the top growth potential.  A purchase of $225 per month is recommended as this allows for a family contribution of approximately $100 over nine months.  SCRIP is also available in the summer, and summer purchases are encouraged.

 

  • AUCTION PURCHASES/”End-of-the Night”:  (65%):  The receipt that you receive at the end-of-the-night will be used to determine the 65%.  School paddle bids & raffle ticket purchases count as 100% towards your family goal.   (Note: the purchase of dinner tickets, balloons etc., will not be included in your “end-of-the-night” purchases.

 

  • ENTERTAINMENT SALES: (40%)  Based on total dollars sold.

 

  • WREATH:   (50%): Based on total dollars sold. 

 

 

NOTE: We will have a Family Fund Raiser Coordinator who will be overseeing this area within Parent Teacher Council.  Parents will be required to turn in the record sheet at the end of the school year.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PIP HOUR LOG

ALL PROFIT TO ST. CLARE GOES DIRECTLY TO THE OPERATIONAL EXPENSES OF THE SCHOOL

 

Family Name: _________________ First Name(s): _________________ 

Phone: _____________ E-mail Address:__________________________

 

PIP HOURS – 30 hours per two parent family/15 hours for single parent family to be completed within the time frame of June 1st, 2006 – May 30th, 2007.  No other form aside from this will be accepted for tracking purposes.

 

St. Clare PIP Diary –

Date

Name of Volunteer

Activity

Time Worked

Supervising Chair Name

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                        Total Hours Completed: _____________

 

I have completed my hours and: 

 

____ Request a full refund

____ Please accept a full donation of my PIP funds

____ Request a partial refund.  Please donate _________ to the school to offset operating expenses.

 

If you have any questions on number of hours that can be claimed please contact Becky Julien at 503.977.2934, sbjulien@comcast.net.

If you need to fill out more information, please download another form, located in the “Quick Links” box on the webpage under “forms”. 

 

                                               

FAMILY FUNDRAISING LOG

ALL PROFIT TO ST. CLARE GOES DIRECTLY TO THE OPERATIONAL EXPENSES OF THE SCHOOL

 

Family Name: ______________________________ First Name(s): ______________________________ 

Phone: ____________________________________ E-mail Address:_____________________________

 

Other Names Outside of St. Clare helping you succeed your goal:

 Name: ______________________________________ Relationship _____________________________

Name: ______________________________________ Relationship ______________________________

 

(Please note that if you have a sibling or relative in the school, money spent by non St. Clare School members will be applied to the first person turning in their form declaring purchases made by these people.  Any duplicate declarations of same non St. Clare School members will not be considered.)

 

Fundraising Commitment – $600 per family commitment.    Percentages of total purchases that are applied to your total $600 commitment:

 

                                    SCRIP                                                       5% of total purchase

                                    Auction                                                      65% of total purchase

                                    Raffle Tickets                                          65% of total purchase

                                    Fitness Challenge                                   100% of total donation

                                    Sally Foster                                              50% of total purchase

                                    Entertainment Books                             40% of total purchase        

                                    Wreath Sales                                           50% of total purchase

 

St. Clare Fundraising Diary –

Date

Fundraising Activity

Total Amount of Purchase/Donation

Percentage Allowed

Total Applied to $600

 

 

 

 

BALANCE:  $600.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

If you need to fill out more information, please download another form, located in the “Quick Links” box on the webpage under “forms”.  Please obtain another form to show relative/friends purchases on your behalf.  Be sure to place both your name and theirs on the form so we apply purchases to the right account.  If you have any questions on percentages allowed please contact Spencer Gall at 503.452.8415, Spence_Gall&yahoo.com