03/13/2008
Present:
Karen Woodruff, Steve Michaels, Becky Graham, Colette R, Jay Booth, Kim Wisniewski, Christine Zotter, Amy Leahy, Mike Marquard,
Jennifer Pinder, Nancy Bolton Sister Moe, Fr. Tom
Absent:
All present
I. Order of Business
II. Call to Order and Opening Prayer -Colette
R.
III. Recommended Action
a. Routine Matters
I. Acceptance of Agenda
ii. Approval of prior Minutes –February Minutes. Sent to all SAC members
prior to meeting via email. Any
necessary changes should be forwarded to Kim by Monday 3/1. Changes will be made as needed, final copy to
Patty.
iii. Hospitality - Karen requests that SAC forward to
her names of individuals who we want to thank prior to meeting so that she can
prepare thank-you notes in advance.
b. New Business
I. SAC New member discernment. Deferred until Fall
2008. All current SAC members agreed to
continue commitment until that time. A time-line has not
been established for seeking new members, will be established at a later date. PP committee to coordinate.
ii. Children-In-Our-Lives. Postponed. No firm date has been set for this event for next
year. The event was publicized via a flyer in the Dragon Post. Given this, SAC agreed with marketing
committee recommendation to put follow-up in Dragon Post to inform community
that the event has been postponed. Sr.
Moe supports postponing event. Fr. Tom
confirmed commitment to event for 2008/2009 school year.
c. Old Business
I. Auction Results
Paddle
Bid resulted in ability to purchase 6 Smart Boards and 7 laptops. John Prendeville
will assist in formatting and installing software. John Foy and Linda Fanning have agreed to
write a grant to seek funds to purchase additional Smart Boards.
Net
proceeds from Auction had been previously reported as $120K. Per Fr. Tom, this figure was based upon
inaccurate numbers from auction night; indicating that there some items/sales which were
entered twice. Per Fr. Tom, a more
accurate number is $110K. Considering
split, school net is anticipated to be $70K.
SAC Discussed
concern that school budgeted amount for auction proceed is $100K. Per Karen and Becky, this shortfall can be
absorbed for this year due to strong/sound management of expenditures as well
as greater than projected income from tuition.
IV. Information/Communication/Reports
a. Pastor’s Report
I. Area Vicariate recently hosted
a meeting of Parish Pastoral Councils.
St. Clare Parish was well represented at this meeting which is a means
for Archdiocesan council to obtain feedback/information from the Parish Council
level.
b. Principal’s Report
I. Sr. Moe recommends offering speech/language
screening for those students identified by teachers as needing service. Sr. Moe has been in contact with a
speech/language pathologist (Sue Riner-Constantino)
who is available to contract with the school on a case-by-case basis to provide
screening for students in K-8. Cost for
service will be transferred to families, fee expected to be nominal.
ii. Enrollment for 2008 - 2009
is 228. 24 registered for Kindergarten,
with additional families remaining to be screened. Enrollment for 2007 - 2008 school year 231.
iii. Joe Weston Foundation and Maybelle Clark Foundation Matching Gift Programs –
Update Sr. Moe passed information which
outlines the Archdiocese agreements with Weston and Clark for funding tuition
assistance. Weston and Clark will match
donation to endowments (CEEF, endowment funds) up to $9,000 and 8,500
respectively. Funds may be received from
a single donor, or many. But, must come from outside of the school parent community, the parish
or archdiocese. This restriction
applies as well to matching funds available from Weston and Clark in the
amounts of $6,000 and $4,000 respectively for non CEEF School Tuition
Programs.
SAC
discussed how to best capitalize on these available funds given funds already
raised via Adopt-A-student, paddle bid (auction) and individual existing
bequests. Discussed logistics of
applying Adopt A-Student and paddle bid funds for match, namely need to
identify donor to insure that they are not school parents. St. Moe will ask Patty to research source of
donations for Adopt-A-Student, IE: identity those which came from non-parent
contributors. Regarding Paddle Bid
contributors, Jennifer P will ask Terri C to research which donations toward
paddle bid came from non-parent contributors.
Suggestion made to apply all paddle bid donations which were made from
non-parent donations toward school in order to access matching funds. Jennifer P expressed concern regarding this
approach as the donor at auction was likely under the impression that the gift
made would be split 3 ways- school, parish, and
preschool. To do otherwise, without
direct consent or understanding to the donor, would be
misleading.
Projecting
ahead to next year, need to clearly market inform the community of the
existence of the matching funds to best utilize the match.
c. PTC Report.
I. Sr. Moe and Karen met with PTC. Reviewed auction. Auction committee looking
to propose changes to auction format for next year. Suggestions have not yet been
formalized. Executive committee
open to hearing proposed change suggestions. Chair positions PTC filled for next year, not
yet named, confirmed.
d. SAC Committee
Reports
Finance/Facilities Committee
Becky reviewed financials/budget to
date. Continues to
work toward developing a monthly budget to allow for tracking of expenses and
revenue on a month-to-month basis rather than current model which allow for
year end and to date snap-shot.
Goal is to implement month-to-month budget in next/upcoming fiscal
year. To date, expenses for year have
been well managed with no reported over-expenditures. Additionally, overage in tuition should
balance out shortfall of proceeds from auction as compared to projections.
Marketing and Enrollment
Kindergarten Round-up successful. To date 24 enrolled in Kindergarten for
2008/09 school year. Marketing to work with development to
draft Dragon Post Announcement regarding post-poned
Children-In-Our-Lives Luncheon.
Process and Policy
No
report. Committee to
draft verbiage regarding change in policy for SAC members and PIP fee
exemption. above
in old business
Development
Children-In-Our-Lives
postponed. Working toward necessary documentation for matching grants as noted
above.
Chair Report
No Report
Future Business
Next
Mtg April 10, 2008
General
Meeting Adjourned --Executive Session Held
Notes
Taken and Submitted to Committee Members Present at Session
Respectfully
Submitted
Kim
Wisniewski
SAC
Secretary