02/8/08Minutes
Present:
Karen Woodruff, Steve Michaels, Becky Graham, Colette R, Jay Booth, Kim
Wisniewski, Christine Zotter, Amy Leahy,
Mike Marquard, Sister Moe, Fr. Tom
Absent: Jennifer Pinder, Nancy Bolton
I. Order of Business
II. Call to Order and Opening Prayer -
Kim W
III. Recommended Action
a. Routine Matters
I.
Acceptance of Agenda
ii. Approval of prior Minutes –January Minutes approved
iii. Hospitality
b. New Business
I. Feedback on State of the School
Meeting -- Pizza and Beer/Fat Tuesday format had
attendance/numbers similar to Town Hall of previous years. Positive feedback from attendees,
dissemination of information (budget) ahead of meeting was good, message from
St. Moe well received. SAC discussed how
to increase attendance,
broaden attendance to include new families. Suggestions:
maintain a consistent message; email an invitation from room parents,
make personal calls invite, include PTC. SAC discussed ways to build
connections between parents. Discussed old tradition of families hosting class parent
evenings/get-togethers. Increasing connections/bonds between parents should
lead to increased attendance at school events such as Town Hall. Discussed including PTC in efforts to build
connections.
ii. New
Member Process/PIP Hour requirements for SAC Members
PP committee reviewed
PIP hour policy as relates to SAC (namely that SAC members automatically
receive exemption from documenting 30 PIP hours and are exempted from paying
PIP fee at registration. SAC
discussed. Majority in attendance agreed
that PIP fee should be paid at registration, then at end of school year, SAC
chair and/or Sr. Moe will "sign off" on SAC member completion of a full year of service, including committee
work. Member can then request reimbursement of PIP fee. PP committee will write verbiage for by-laws
to reflect this change. Discussed need to amend by laws for
member attendance at meetings.
New Member Discernment Applications
should be done by 4/3 to be brought to SAC for 4/10 discernment meeting. All applications should be directed to Christine Z, rather than Julie
Vogel. Need skill sets in all areas of
SAC, with 5-6 positions to
fill. Next SAC Meeting, 3/13 all members should be prepared to brainstorm
potential candidates and identify skill sets.
Sr. Moe has started a list of potential candidates for discussion at 3/13
mtg. PP needs to provide a time line for
discernment process.
c. Old Business
I.. Status
of matching gifts (grants) for tuition
assistance. Joe Westin Foundation is a
strong possibility for match of up to $8500 for pledges made outside of the
parent population. Likely
that this matching grant will be secured prior to auction.
Chris
Folkstaedt Foundation has been approached for grant for tuition assistance to
be named after Sr Delores. ST Clare has
previously received funds from this foundation, Sr. Moe has reported back to Folkstaedt on the
effectiveness/impact on previous grant on tuition assistance. Early report is that Fokstaedt doesn’t see need at St. Clare, citing
demographic. Moe followed with a report
of who applied for assistance this year, outlined need and reviewed process of
determining need. Rhoni S to follow-up.
ii. Annual Appeal raised 12K
IV. Information/Communication/Reports
a. Pastor’s Report
I. Bishops Annual Appeal is
gearing up. Vicariate General coming to
talk at all Masses on 2/17 about appeal
ii. Review of Goal Fair -- Good energy,
Pastoral Council very pleased with progress. Youth Group discussion well
attended with high participation.
iii. Parish Admin. Council working toward balancing budget. Representatives include Scott Julian, Tracey
Cosper and Gordon Clifford.
iv. Mass Attendance Surveys Results of Survey
have been compiled and analyzed with assistance from Julie Vogel. Available after Masses
after
Masses on 2/8/08
v. Tuition Assistance Paddle Bid -- Fr.
Tom to look toward a potential list of donors for match from the
Adopt-a-Student donors to generate seed/match
money
for school.
b. Principal’s Report
I. Reviewed Enrollment Enrollment is not yet complete but numbers
look to be comparable to last year. Sr.
Moe reports that she in not officially enrolling Kindergarten students until
after assessment on 2/12 and 2/13.
Middle School enrollment looks good, need to focus on 1st - 4th grades
ii. Reviewed Grandparents
Day. Very successful,
high attendance. Recommend next year keeping a closer
monitoring/reinforcement of RSVP.
iii. Internet Supervision. Middle School staff
and Sr. Moe increasingly concerned about student access to web based sights (ie:MySpace) where free speech seems to be going well beyond
parental oversight. Moe recommends
having police come
to give a parent education/in service on potential cyber space dangers.
iv.Chess Club -- parent has suggested as an
after school activity. There is an
organization which facilitates. Moe
beginning to look into feasibility .
c. PTC Report.
I. Sr. Moe and Karen met with PTC. Report increased momentum for auction, very
positive. Many PTC members rotating off
committee, in process
of discernment to fill positions, many leadership positions open as well. Sr. Moe and Karen report that this format of
joint PTC/SAC chair meeting is beneficial for communication and facilitating
meeting common goals.
d. SAC Committee
Reports
Finance/Facilities Committee
No report
Marketing and Enrollment
Open House successful and well attended.
Feedback to Moe from many in attendance is the teacher presentations and
availability makes
a positive impact. Moe reports that
teachers request to take over for classroom
presentations during tour portion.
Kindergarten Round-up next up for Marketing Committee
3/5 1 - 2 pm. Collette
working with Sr. Moe to develop format for hour, committee members available as
well to assist. Working on with Development to market Children-in-our-Lives. Secured assistance of Lisa
Cavaness for graphic design work.
Process and Policy
See above in old business
Development
4/3 Children in our Lives is
primary focus. Jennifer working with
Marketing Committee fo
develop flyer for school parents seeking additional attendees. Working on save-the-date
cards for grandparents, alumni, parishioners and special guests. Invitations to be mailed
first week in March. Need to
clearly market event as fund-raiser for endowment. SAC discussed at length the target audience
and concern of tapping
into the same group, IE: parents. Discussed looking toward outside parties interested in
supporting Catholic education. Discussed success in achieving this in previous Children-in-
our-Lives event. Looking toward
Fr. Tom and Sr. Moe to assist in generating a ideas
for parishioners, community members to invite. Fr. Tom will look at parishioner
list that was developed from paddle bid to identify financial supports for school thorough
paddle bid.
Chair Report
No Report
Future Business
Next
Mtg . Thursday, March 13th, 6:00pm
Children-In-Our-Lives
4/3/2007
Meeting
Adjourned
Respectfully
Submitted
Kim
Wisniewski
SAC
Secretary