St. Clare School Advisory Council

9/13/07 Minutes

 

 

Present: Karen Woodruff, Steve Michels, Becky Graham, Colette R., Nancy Bolton, Kim Wisniewski, Mike Marquard, Tom Gall, Jennifer Pinder, Amy Leahy, Julie Vogel, Christine Zotter, Sister Moe, Fr. Tom

Absent: Jay Booth

 

I.          Order of Business

II.         Call to Order and Opening Prayer - Fr. Tom/Amy Leahy

III.        Recommended Action

 a. Routine Matters

            i.   Acceptance of Agenda

           

            ii.          Approval of prior Minutes - none to approve

                Obtain and post to Web 1/07-5/07 minutes (Kim)

          

            iii.         Hospitality - recognize John McCracken, Steve  Stevens, Steven  Kiyakowa, John Landis-Croft and John Prendiville (Karen)

 

 b. Welcome New SAC Members

             

 c. Old Business

             i. Summer Camp/Review  – reviewed by Sr. Moe

Summer camp was profitable (profit $5,609.28) and successful. Sr. Moe attributes this to strong leadership and parent involvement.  Sr. Moe recommended that the camp not be offered again as it was time consuming for Moe/Patty.  Also, parish will be offering summer Bible Camp.  Action: Sr. Moe to announce decision to community.

 

             ii.  5-year plan/Future Direction - reviewed by Julie Vogel

Discussed the need to communicate plan to community. The plan needs to be updated to include changes from accreditation survey, time-line for implementation as well as how goals will be implemented (PPP).

There was discussion regarding importance of sustainability of items/goals identified in plan.  IE: adding aides in Gr 2 - 5, adding tech support, teacher training.  (Finance Committee)

 

            iii. Children in Our Lives Luncheon/Endowment - discussion lead by Tom Gall

Target date for event was set for November. SAC discussed feasibility of organizing and implementing event within given time frame.  Committee agreed to postpone event until Spring, 2008. There is a need for further definition of purpose of event and goal for monies raised, i.e. endowment, or unrestricted funds

Need strategic plan for endowment.  Development Committee to report next meeting with date for event and direction.                                   

            iv.  New Play Structure - Sr. Moe

New equipment is ordered and will be installed in October.  After consulting with Nancy Melzer, Sr. Moe learned that preschool cannot, by law, play on equipment higher than a couple of feet thereby making any new equipment purchased by the school off-limits for preschoolers.

 

IV.  Information/Communication/Reports

 a.  Pastor’s Report

            i. Tom’s Trek raised $20K for SW Health Clinic.  Money to be presented to SWHC director at masses in late September.

      

             ii. Eliminated F/T youth ministry position.  The parish is moving to a model of 3 PT positions: confirmation coordinator (position filled), and Middle and High School Youth group leaders (positions vacant). We will not be job sharing these positions with another parish as previously discussed.

 

            iii .Pastoral Council is in a process of discernment to identify goals for next three years.

 

  b.  Principal’s Report

            i.  Reviewed recent school improvements: installation of securtiy cameras, public address system and automatic flush toilets. 

 

            ii. Accreditation

The accreditation document is complete.  There are outlined areas of strength and areas for growth at the end of each chapter.  All SAC are asked to review and familiarize one’s self with the contents of this document in preparation for the accreditation site visit, and be available to meet with the visiting accreditation team on October 24th. In addition, all SAC should be familiar with the School wide Learning Expectations, and SIP (School Improvement Plans). The Visiting Team will also meet with Student Council reps and observe teaching.

 

            iii. Paddle Bid 

Auction chairs are seeking input/suggestions for the Paddle Bid. Options proposed by Moe and discussed included: lap tops and projection units for teacher, refinishing hallway walls, adding AC to library and computer lab, and adding to tuition assistance.   Fr. Tom will consult with various groups within the community and make a decision which takes into account the interests of all parties. Marketing committee proposed working on how ideas can best be marketed to the community

 

  c.  PTC Report

            i.  Discussed the effectiveness of sending a rep to each meeting.  A suggestion was made that the chair of each committee SAC and PTC will meet jointly with Sr. Moe 1x per month to communicate each group’s work.

 

  d. SAC Committee Reports

             Finance Committee

1         2006/2007 enrollment is within projections for the school year.

2         BASC program is profitable with (30K); rates are reasonable and usage strong.  Program is running smoothly. No plans to expand registration or raise rates.

3         Need for landscape maintenance 1-2 x month; there is $ in budget for service

4         Need to get report from Terri Cozzoli at Parish regarding status of funds from last year’s auction paddle bid which were designated for landscaping.

 

             Marketing and Enrollment

Efforts this year are two fold: support for development committee activities, i.e. Children In Our Lives

and Open House.  Will be setting date for marketing Sunday.  Clarified that adopt-a-student will be responsibility of development committee.

 

            Process and Policy

Working on 5-year plan

 

           Development/Facilities

Agreed that the Finance Committee will also focus on Facilities.

 

             Chair Report

Each committee to bring work plans, objectives, time-lines and action plans to next mtg.

 

Future Business

Next Meeting. Thursday, October 18th, 6:00pm

SAC meeting with accreditation team October 24th at 6:30

 

Meeting Adjourned

 

Respectfully Submitted

Kim Wisniewski

SAC Secretary