St. Clare School Advisory Council

2/09/06 Minutes

Present: Cartie Beckett, Linda Fanning, John Ferraro, Tom Fitzpatrick, Amy Leahy, Sr. Moe, John Oswald, Phil Ralston, Kim Wisniewski

Absent: Renee Cline, Fr. Tom, Stephen Michels, Vicky Werner

1. Call to Order and Opening Prayer – Cartie provide our great meal and said our opening prayer.

2. Recommended Actions

a. Routine Matters:

i. The Agenda was accepted.

ii. Minutes for the January 2006 meeting were approved.

iii. Relational meeting – About 10 minutes were spent getting to know our fellow SAC members through a relational question.

b. Old Business Discussion:

i. Open House Review – 35 families were involved with the Open House. The families that talked with Sr. Moe said that it was well done. Their questions were answered and Mrs. Maher was a big draw. Having 2 sessions assisted in providing information to families.

c. New Business:

i. Parent Survey – The Process/Policy Committee will assist Sr. Moe and 2 teachers in outlining the parent survey. An outline will be presented at the next meeting.

ii. New Member Discernment process – Cartie Beckett from the Process/Policy committee is heading up the new member discernment process. Please provide Cartie with at least 3 names of possible members. Keep in mind the skill sets that are needed. At the March meeting, we will set the agenda for the April Discernment meeting.

3. Information/Communication Reports

a. Pastors Report –

i. There was no Pastors report this month.

b. Principal’s Report –

06-07 Enrollment: The Enrollment for the upcoming school year was reviewed. We are in good shape at this point.

Outdoor School: Our sixth graders will be attending Outdoor School at Camp Howard April 2 – 7. The reduced price is $85 per student, a savings of $22.50. Parents were notified in November about this added expense. Ms. Harmeyer will attend camp with our students again this year.

Accreditation: In preparation for our self-study, we will be asking our parents and students to complete a survey that will measure how happy people are with our program, what our strengths are and where there is need for improvement. I’ve asked two teachers on the faculty to volunteer to work with the SAC committee in putting this document together. Laurie Price and Debbi Monahan volunteered.

Paddle Bid: The upcoming Paddle Bid at the Auction was discussed. The SAC will provide a supportive statement endorsing the Paddle Bid to be placed in the Dragon Post just prior to the Auction.

c. PTC Report – A good portion of the meeting was about the Paddle Bid.

d. SAC Committee Reports:

i. Finance Committee Report: We are a little behind in cash flow. The majority of our fundraising is occurring more in the winter and spring rather than in the Fall.

ii. Marketing and Enrollment Committee Report: Refer to the information on the Open House.

iii. Process and Policy Committee Report: This committee assisted Sr. Moe with the Town Hall meeting schedule. This committee will help plan the upcoming Town Hall meeting in April. We will also work with Sr. Moe on a parent survey to assist with the accreditation process.

iv. Development Committee Report: This committee is working on the following projects.

a. Adopt a Student weekend will occur on January 28 and 29. Mike Marquard will head this up.

b. Science room development- Tom Fitzgerald and Mr. Puccio are working on ideas.

c. Beautification process – This committee will work with Sr. Moe and Fr. Tom to prioritize a list of projects related to beautifying the grounds.

e. Chair Report: Please be thinking about officers for next year. We will vote on these in the May meeting.

Next School Advisory Council Meeting:

•Thursday, March 9th, 2006 from 6-8 p.m. (Phil has food, drinks and prayer).

Meeting adjourned.

Respectfully Submitted,

Linda Fanning