St. Clare School Advisory Council and Parent Teacher Club

2/10/05 Minutes

 

Present: Cartie Beckett, David Blaskowsky, Renee Cline, Linda Fanning, Fr. Tom, John Ferraro, Tom Fitzpatrick, Sr. Moe, John Oswald, Phil Ralston, Vicky Werner,

Absent: Jaye Fraser, Tom Griffith,

 

1. Call to Order and Opening Prayer – The meeting was called to order and the opening prayer was said by Phil.

 

2. Recommended Actions

      a. Routine Matters:

            i.  The Agenda was accepted.

            ii. The Minutes for the January 6, 2005 meeting were approved.

 

      b. Old Business:

      i. Update on BASC Summer Camp Model – Linda and Sister Moe discussed work done in this area.  Sister Moe will double check on any insurance questions. Linda will work with Bridgette, etc on program design.  Linda will work on the application and forms design.  Bridgette will work with her staff to insure the proper training.  If all goes well, we can distribute this information by mid April.

 

ii. Review of Proposed Family Fund Raising Program – Linda proposed that more items be added to the Family Fundraising Commitment form to track all money donated to the school (Adopt-a-Student, Tuition past the usual rate, Cash donations, etc.).  Vicky will get together with the PTC leadership and clarify that if decisions made by the PTC effect money or enrollment, they are approved by SAC prior to implementation. 

 

iii. Endowment Board (and Development Committee) report – Tom Fitzpatrick reported:

 • A $7500 matching donation to the endowment,

•The Maybelle Clark McDonald Foundation will match the school Paddle bid at the auction.

•Father Tom suggested that the Chapter 11 committee for the Parish address whether we plan the Children in Our Lives luncheon.

•Jackie Neff will be consulted for assistance with grant writing.  Grants to improve the science lab, facilities improvement and the learning specialist would be welcome.

 

      c. New Business

i. SAC New Member recruitment – This process will be reviewed in March.  Each SAC member will think of good candidates for the SAC for the coming year.  The application can be found on the website.

 

3.  Information/Communication Reports

      a. Pastors Report – Father Tom gave the following report:

      •The Presbyterial Council (the Bishop’s advisory group of Priests) reviewed the protocol on what to do if there are abuse accusations against priests.

      •Pastors School Committee - A draft of the Elementary School financial operation plan will be effective for the ’06-’07 school year.  Response from all pastors will occur on 3/17. The draft of the salary schedule and proposed policy will be given to the principals for feedback. 

      • The relationship building campaign during Lent will begin.  As leaders of the parish, please participate.

 

      b. Parent Teacher Council Report: There was no new information to report.

 

c. Principal’s Report: Sister Moe gave the following report.

•The current enrollment for the ’05-’06 year was reviewed.  At this report there are 214 children enrolled and waiting on 4 more returning students for fees.

•Sr. Moe asked that the SAC review the Five Year Plan and do so annually. This plan includes curriculum, enrollment, staffing, facilities, etc. The Policy and Planning Committee will organize this. 

•Matching Grant for Auction School Paddle bid - Thanks to Rhoni Seguin, we have a matching grant for every $100 individual paddle bid contributed at the Auction for the school’s list of furniture needs.  There’s every reason to believe that we will raise what is needed to purchase everything on the list.

•Catholic Schools Week -This was the best one yet.  The committee used the marketing and planning materials I purchased from NCEA.  As a result, more of the activities were in line with the theme, “Faith In Every Student.”  Sister Moe happily reported that we have an exceptional student body right now.  Students are well-behaved, working on excelling at their studies, and contributing to the life of the school in very positive ways.  We’re lucky/blessed!

•High School Entrance -The teachers and Sr. Moe have met to complete recommendation forms for graduating eighth graders.  Students should know if they got into their high school of choice by Spring Break.

•Accreditation - Our accreditation process begins again after next year, 2006-2007 when we will begin our self-study.  The accreditation team will be here sometime during 2007-2008.  We should keep this in mind as we update our five year plan which is a component of the self-study.

 

d. SAC Committee Reports

i. Finance Committee Report:  The budget is complete for next year.  Year to date we have a good surplus and are not at risk of a deficit.  Looking forward to next year, there is concern to make budget based on the projected enrollment.

ii. Marketing and Enrollment Committee Report: Renee reviewed the Open House.  To target more kindergarten families, a kindergarten open house will be done on 2/22 with Julie Zweber, Sr. Moe, and Una Maher.  The entire Pre-K class will be invited along with other interested families.

iii. Process and Policy Committee Report: This information was presented in Old Business.

iv. Development Committee Report:  The information related to the Endowment and Grant writing was discussed under Old Business.

 

e. Chair Report:

•Vicky encouraged all SAC members to help recruit new SAC members. 

•The Quad Council meets on April 9^th for 4 hours (8:30-12:30).  Attendance is mandatory for SAC members.  Part of the agenda will be discussion on where the preschool fits in the parish.

 

 

Next School Advisory Council Meeting:  Thursday, March 10th at 6 pm.

 

Meeting adjourned.

Respectfully Submitted,

Linda Fanning