PTC Meeting 6/14/05 6:30 PM
	Agenda topics
	Opening Prayer
	CYO Visitors
	Review of Minutes
	Old Business
	New Business
	*Family Host Update – Trish Hickman
	*Family Fundraising Program Update
	Principal’s Report
	Financials/Budget Review
	Adjournment/ Time & Date next meeting

	PTC Meeting 5/10/05 7:00 PM
	Agenda topics
	CYO
Discussion: Marty Alvey joined the PTC meeting to discuss the issue w/ assistant coaches only receiving 10 hours of PIP exemptions. He felt that that there is too big of a differentiation between what Head Coaches receive (full 30 hours) and what assistant coaches receive, when the overall time commitment for both is relatively equal and well more than 30 hours per season/year. Assistant coaches are expected to be at all practices and all games. The youth ministry program is not very vibrant and CYO/sports is what helps make it stronger. He feels that keeping it to 10 hours could dissuade people from volunteering for assistant coaching positions at a time when it is very difficult to recruit coaches at many levels. The concern came up from PTC members that there are sometimes multiple assistant coaches for one team and at what point do we draw the line. The other concern raised was whether someone who received a full 30 hours of PIP exemptions would still be willing to volunteer for other PIP related duties, especially in the area of fundraising which is the most critical area of need and we always struggle to fill leadership positions.
Conclusions: PTC put it to vote and with a unanimous vote determined that we would allow assistant coaches in CYO sports (1) 30 exemption from PIP for every team. If there are multiple assistant coaches on the same team, they each will have to determine how to fairly split the 30 hour exemption. It was also decided that with this exemption, the individual/family must volunteer/participate in at least one fundraiser event in some capacity.
Action items: Contact Marty Alvey by Friday, 6/17 to inform him of decision.		Person responsible: Amy Marconi to contact Marty Alvey. Lori Oswald/Tina Caster to make changes to the PTC handbook	Deadline: 6/17 regularly scheduled deadline
Make changes to the PTC handbook for 2005-06 school year.

	Review of Minutes
Discussion: Approved
Conclusions:
Action items:		Person responsible:	Deadline:

	Old Business
Discussion: Shannon Koenen has accepted position of Sally Foster Chair All major fundraiser chair positions have been filled. Still have supporting committee positions available in Auction and others.
Discussion ensued regarding PTC Board positions and if we have a Board member who cannot make the monthly meetings, should the position be exempt.
Conclusions: It was voted and approved that a PTC Board position is only exempt if Board member attends all meetings (allowing only 2 absences per year). If a Board member cannot make the monthly meetings but would still like to take on roll, it would not be exempt and them must track hours. If it is a shared position, at least one person from the job share must attend.
Action items: Adjust PTC Board policies		Person responsible:	Deadline:

	New Business
Discussion: Plant Sale-do we continue with this event? It was discussed and confirmed that we only received 40 orders this year and there is a lot of effort coordinating this will very little response. PTC voted on whether to eliminate the Plant Sale for 2005-06.
Conclusions: Majority voted to eliminate Plant sale for next year.
Action items: Remove this from the PTC Handbook		Person responsible: Lori Oswald/ Tina Caster	Deadline:

	Family Host Update		Trish Hickman
Discussion: All new families have been matched up w/ Host families for next year. Trish believes that this position should be re-examined as it took at least 40 hours of her time to coordinate and follow up w/ all parties. Discussion ensued about where we might incorporate this job in the current PTC positions.
Conclusions: It was determined that the Family Host Program will be a part of Hospitality in 2005-06.
Action items:		Person responsible:		Deadline:

	Family Fundraising Program		Amy
Discussion: Letter will be sent out this week to remind families of the program, offer some clarification and let people know that the PTC handbook that will be distributed in the fall will have all the details of the program.
Conclusions:
Action items:		Person responsible:		Deadline:
		Amy Marconi

	Principal’s Report		Sr. Moe
Discussion: Sr. Moe announced that we currently have 227 students enrolled for the 2005-06 school year. We have the most openings in K and 2^nd grade. She has heard that kindergarten classes all over the area are lower than normal. Special thank you to Tina Caster and Lori Oswald for all the help w/ PTC over the years as they are leaving. Molly Kalomiris will also be leaving the PTC after 5 years. Also, more thank yous to Georgia Marsh and Nancy Kiyokawa for their support as they both have graduating seniors and will be leaving the school for good. Teachers received $200 from auction proceeds/paddle bid donations so that they could spend on whatever their classrooms needed.
Conclusions:
Action items:		Person responsible:		Deadline:

	Financials/Budget Review
Discussion: Reviewed and approved. Removed Mom’s Martini Party expenditure from budget.
Conclusions:
Action items:		Person responsible:	Deadline:

	Adjournment/Time & Date for next mtg
Discussion: Tuesday, September 13^th at 6:30pm
Conclusions:
Action items:		Person responsible:	Deadline:

Discussion:
Conclusions:
Action items:	Person responsible:	Deadline: