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Discussion: This will be the 10th year for
the annual golf tournament.
It is a community event, not intended as a fundraiser, but some
years a profit was made and that profit was distributed to the
school. Turn out has been
anywhere from 75 people to 140 people, mainly depending on weather
conditions. It is usually held in late October. This year we have secured a
earlier date of September 18th, which should encourage better
weather and attendance. The event will be held at Pumpkin Ridge Golf
Course. Mike Brown has volunteered to run the event again this year. He is
hoping to find at least 6 hole sponsors of $500 mainly from community
businesses. The cost in the
past has been $100 per person, which included golf, raffle tickets &
lunch. This year, the projected cost will be $135 and will include dinner
instead of lunch. The cost
per person ($85 charge from Pumpkin Ridge) has risen also due to securing
a better date. In the past,
people have been allowed to register ahead of time and pay as late as the
day of the event. In the
past, people have also cancelled at the last minute and were not charged
any type of cancellation fee for doing this. This year, we need to give a
headcount two weeks prior to the event and if that headcount drops the day
of, we are still held to the original count. It was confirmed that all proceeds
will continue to be given to the school since the parish elected out of
collecting any money from this event many years ago. It was presented to the Board that
PTC help sponsor/support this event through word of mouth and
marketing. Discussed need to
have all money run through Patty at school office. Patty and Sr. Moe questioned
whether the hats given out at the tournament last year were a cost. Mike
said they should have been free w/ no charge to the school. Patty, Sr. Moe
and Mike will check their records and confirm whether a refund is
given. |
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